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Bears Purchasing System User Manual

TABLE OF CONTENTS

Section A - Create a Requisition Section H - Inquire about a Purchase Order--Allows you to view the details and status of a specific Purchase Order #
Section B - Inquire about a Requisition--Allows you to view a specific requisition # and make any necessary changes OR to delete the entire requisition. Section I - List all items in the Purchase Order ###--Allows you to view all your item #’s collectively on one page.
Section C - List all items in the Requistion--This allows you to view all your item #’s collectively on one page. This is useful when proofing your requisition.

Section J - Sign off a Purchase Order ###--Allows you to sign off a Purchase Order, once you have physically received any goods or services and allows payment of invoice.
Section D - Provide Requisition Authorization--Requistion Authorization is NOT REQUIRED by departments using manual signature process. Section K - Blanket P/O Orders and Receipts ###--A Blanket Purchase Order is used when a department has numerous requests for low value purchases of goods and/or services from a specific vendor against the same account number.
Section E - Requisition Search--This is useful when your purchase requisition # is unknown or in determining the status of your requisition. Section L - Purchase Order Search--This is useful when your Purchase Order is unknown or for determining the status of your purchase.
Section F - List Unsigned Requisitions--Displays all requisitions created by the user that are not yet authorized by Purchasing Services.

Section G - Vendor Search--The vendor search contains a record of every vendor that has supplied goods/services to the University. It is necessary to obtain a vendor # or complete address and contact information of the vendor prior to creating your purchase requisition.

It is necessary to obtain a vendor # or complete address and contact information of the vendor prior to creating your purchase requisition.

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St. Catharines, Ontario, Canada, L2S 3A1		 Phone: 905-688-5550 ext. 3276
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